Would you like to invite important contacts or friends to an event? You can do this by adding them to the guest list, so they receive a free ticket. The Backoffice system allows the use of a guest list to send tickets to guests this way. This guide provides a step-by-step explanation on how to send different types of guest lists.
Step 1: Opening the right event
Go to ‘Manage’, where the right event can be selected.
Step 2: Activating the ‘Guest list’ point of sale on event level
Go to ‘Points of sale’ and activate the ‘Guestlist’ point of sale. This step can be skipped when this has already been activated.
Step 3: Activating the ‘Guestlist’ point of sale for the required products.
Go to ‘Products’ and select the required product. Also, activate the ‘Guestlist’ point of sale here. This is mandatory for every product that needs to be sent via the guestlist. This step can be skipped when this has already been activated.
Step 4: Creating a new guest list
Create a new guest list by clicking on ‘Guestlist’ and then selecting ‘Create new guestlist’.
The next screen allows you to specify the guest list details. The following fields need to be filled in:
- Guest list name
- First name
- Bundling E-tickets; if this box is ticked the tickets will be merged into one file in case multiple tickets are sent via the guest list.
Click on ‘Next’ when all fields are filled in.
Step 5: Sending out products
Select the products that the contacts from the guestlist will receive, and set up the email that the recipients will receive.
Click on ‘Send guestlist’ and confirm when all fields are filled in.